Academic Support
Libraries and Archives
The Yale University Archives seeks to collect documentation concerning libraries and special collections at Yale. Specific topics of interest include:
- Acquisition and collection development strategies and policies
- Collection management and preservation strategies and policies
- Access, use, and outreach
- Strengths of Yale collections
- Provenance and value of library holdings
- New policy, procedure, initiative development in any of the above areas
Archival Records
Examples of records of interest to the Archives, regardless of format:
- Accessioning/acquisition, provenance, and disposition records in Special Collections
- Annual reports from libraries, archives, and their divisions
- Appraisal and insurance records
- Correspondence
- Documentation of approval plans and blanket orders
- Donor files
- Exhibit publications and descriptions
- Friends or volunteer group meeting minutes, reports, and publications
- Minutes and supporting materials from committees
- Patron/borrower records, including call slips, in Special Collections
- Photographs and audio-visual resources
- Publications and websites (see Depositing Official Yale Publications)
- Published catalogs, periodic snapshots of records in a catalog system, and finding aids
- Records management schedules and authorizations to destroy records
- Summarized statistics and reports
Office of record
Yale’s libraries, archives, and the Provost’s Office maintain the record copy of documentation concerning this activity.
Museums and Galleries
The Yale University Archives seeks to collect documentation concerning museums and galleries at Yale. Specific topics of interest include:
- Acquisition and collection development strategies and policies
- Collection management and preservation strategies and policies
- Access, use, and outreach
- Planning for exhibits
- Strengths of Yale collections
- Provenance and value of museum and gallery holdings
- New policy, procedure, initiative development in any of the above areas
Archival Records
Examples of records of interest to the Archives, regardless of format:
- Annual reports
- Appraisal and insurance records
- Accessioning/acquisition, provenance, and disposition records
- Correspondence
- Donor files
- Exhibit publications and descriptions
- Loan records
- Minutes and supporting materials from committees and governing bodies, friends or volunteer groups
- Photographs and audio-visual resources
- Publications and websites (see Depositing Official Yale Publications)
- Published catalogs, periodic snapshots of records in a catalog system, and finding aids
- Recordings and written copies of lectures and presentations sponsored by the museum or gallery, and associated publicity materials
- Summarized statistics and reports
Office of record
The provost and each museum and gallery maintain the record copy of documentation concerning this activity. Individual offices that are not responsible for the creation of such records, but that maintain duplicates or related materials, should destroy these files after they are no longer needed.
Scholarly Publishing
The Yale University Archives seeks to collect documentation concerning offices whose primary activity is to produce scholarly monographs, journals, and periodicals in any medium or format. Specific topics of interest include:
- Mission and goals
- Governance
- Relationships with authors
- Publishing, marketing and distribution strategies
- Innovations in design and/or production
- New policy, procedure, initiative development in any of the above areas
Archival Records
Examples of records of interest to the Archives, regardless of format:
- Annual reports
- Correspondence
- Copyright records
- Policies and procedures
- Press releases
- Publications and websites (see Depositing Official Yale Publications)
Office of record
Yale’s individual publishing offices maintain record copy documentation of publishing at the university. Individual offices that are not responsible for the creation of such published works, but that maintain duplicates or related materials, should destroy these files after they are no longer needed.