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Facilities

Campus Planning and Space Management 

The Yale University Archives seeks to collect documentation concerning campus planning and space management at Yale. Specific topics of interest include: 
  • The planning of the university campus as a coherent whole and its component parts, including the Old Campus, Central Campus, Hillhouse Avenue, the Medical School, Science Hill, the Divinity School, West campus, and any other present or future distinctive campuses 
  • Determination of land use and the reservation of sites for specific structures or other uses 
  • Planning for the flow of pedestrian and vehicular traffic on campus and their relationship to New Haven 
  • The physical relationships between Yale and New Haven 
  • The overall aesthetics of Yale’s campus 
  • Campus space usage and needs over time 
  • New policy, procedure, initiative development in any of the above areas 

Archival Records 

Examples of records of interest to the Archives, regardless of format: 
  • Annual reports 
  • Drawings and maps 
  • Meeting minutes and supporting materials 
  • Photographs and audio-visual resources 
  • Plans and proposals 
  • Publications and websites (see Depositing Official Yale Publications) 
  • Records of the Corporation’s Buildings and Grounds and Finance committees 
  • Summary survey or inventory records regarding building space, including those records that are used to measure usage of space; project Yale’s space needs; make decisions concerning maintenance, construction, and renovation; and provide cost recovery support documentation 

Office of record 

The Office of Facilities and the Yale Corporation maintain the record copy of documentation concerning campus planning and space management. 
 
 

Construction, Maintenance and Renovation 

The Yale University Archives seeks to collect documentation concerning construction and renovation and maintenance of property owned by Yale. Specific topics of interest include: 
  • Buildings and grounds projects from inception to completion 
  • Buildings and grounds projects proposed, but not completed 
  • Strategies, decisions, and planning as related to facilities 

Archival Records 

Examples of records of interest to the Archives, regardless of format: 
  • Architectural drawings, including design and programming drawings, sketches and schematic designs, design development drawings, construction drawings, and as-built drawings 
  • Budgets 
  • Contracts and agreements 
  • Correspondence 
  • Disability access records 
  • Maps and site plans 
  • Materials and soil reports 
  • Meeting minutes 
  • Photographs and audio-visual resources of construction and renovation progress 
  • Publications and websites (see Depositing Official Yale Publications) 
  • Project descriptions, requirements and specifications 
  • Records of the Corporation’s Buildings and Grounds Committee 
  • Reports and analyses of the status or condition of buildings and grounds 
  • RFPs (requests for project bids) and project bids submitted 

Office of record 

Yale’s Office of Facilities and the School of Medicine Office of Facilities Construction and Renovation maintain the record copy of documentation concerning major construction, maintenance and renovation at the university.